WEEKLY SENTINEL REPORTING: HOW TO COMPLETE ONLINE SENTINEL REPORTS

Steps:

1. Log in from the main web page.

NB: You will need to contact the Tarrant office to obtain a username and password. Note that the username and passwords are CASE SENSITIVE.

2. Add or change any personal information (email, address, etc.) under the “Setting” menu option.

3. To produce and/or send a report:

i. Select the “Data entry” menu option

ii. Click “Add data entry” at the top of the page. This should produce a Weekly Incident Report form.

iii. Enter the Start and End date for the report week, by clicking in the respective boxes, which will produce a calendar to select days.

iv. Enter the number of patients seen each day of the selected report week. Enter zeros (0s) on days no patients were seen.

v. To enter specific patient information for patients who received ILI or LRT diagnosis, click the green plus box “Add patient”.

§ Enter information for ALL columns (required).

§ To add additional patients, click “Add patient” again.

§ To delete a patient, click the red X button on the far right in this section.

vi. Add any comments related to this weekly report in the “Comments” box.

vii. Click “Save” to save the report to your online account.

viii. NOTE: you will need to click “Submit form to Tarrant office” to submit the report to Tarrant. After the report is saved, a full list of your reports will be displayed. Select the edit icon (paper/pencil) for the week of interest, which will return you to the report you just completed.

ix. You can also review your reports by selecting the Adobe icon on the right hand side of each weekly report, in the main report list.

4. To combine 2 or more reports into a single document (for printing etc.):

i. Click “Data Entry” on the main menu. This will produce a list of all your weekly report entries.

ii. Select (on the left hand side) the weeks you would like to view/combine.

iii. Select “Export Data Entry PDF” in the drop down at the bottom of the page.

iv. A PDF file containing all selected reports should be created.